Mobile Expense Report Management Application

About this project

This mobile application revolutionizes expense report management by eliminating the traditional paper-based process. Designed to simplify employees' lives and optimize accounting teams' work, it enables quick and intuitive expense entry directly from smartphones. Users can easily record their professional expenses in just a few clicks: date selection, establishment details, expense type selection from a predefined list, amount entry, and receipt photo attachment. The streamlined interface guides users through each step without technical complexity. The system integrates an intelligent approval workflow with clear visual statuses: pending processing, accepted but not yet reimbursed, or definitively reimbursed. Business rules are integrated (€20/day meal reimbursement limit, parking and toll restrictions outside working hours, breakfast allowed only if not included in hotel stay). For accounting teams, the application centralizes all requests with photographic receipts, facilitates batch validation, and automates reimbursement file generation. It significantly reduces input errors, lost receipts, and back-and-forth between employees and accounting, while accelerating reimbursement timelines.

Key Features

• Simplified mobile entry: Intuitive mobile interface for quickly recording expenses: date, establishment, expense type, amount, and receipt photo in just a few gestures.
• Integrated receipt management: Direct photo capture of receipts and invoices from the application. Secure storage and automatic association with corresponding expense reports.
• Intelligent approval workflow: Multi-level validation system with visual statuses: pending, accepted, reimbursed. Automatic notifications for each status change.
• Integrated business rules: Automatic application of company policies: reimbursement caps, time restrictions, authorized expense types according to professional context.
• Real-time tracking: Instant visualization of each reimbursement request status. Complete expense report history with filtering and search capabilities.
• Accounting management interface: Dedicated back-office for accounting teams enabling batch validation, data export, and automatic generation of reimbursement transfers.
• Automatic categorization: Intelligent expense classification by type (transport, dining, accommodation, supplies) with suggestions based on user history.
• Compliance control: Automatic verification of amounts, dates, and expense types according to internal policies. Non-compliance alerts before submission.
• Accounting export and integration: Automatic generation of export files compatible with accounting software. Possible integration with existing ERP systems.